Fill your Pilates studio. Free yourself.
Vibefam is the Pilates studio software for reformer, mat, classical, and contemporary studios. Reformer bed booking via Vibefam Spot Maps, Pilates studio scheduling software, memberships, billing, and instructor payroll — in one platform. With a dedicated Studio Success Manager from day one.
Comprehensive Pilates studio management software, in one place.
The Pilates studio business essentials, in one Pilates studio management app — bed booking, duets, intro offers, class-pack expiry, mat-vs-reformer pay rates, and multi-outlet payouts.
Private, Duets & Trios
Configurable pricing per booker. Payment splits handled automatically. Block reformer or chair time without admin overhead.
Intro Offers That Convert
Run a $99 first-month unlimited. Auto-convert to membership. Track conversion rate by source in your dashboard.
Class Packs with Expiry Rules
Mat packs separate from reformer packs. Auto-remind members before expiry. Roll-over rules configurable per pack.
Per-Style Instructor Pay
Reformer rates separate from mat. Sub teachers paid on a different rate. Privates and duets split by booker count.
Waitlist & Late-Cancel Fees
Auto-promote from the waitlist. Auto-charge late-cancel fees per class type so 5:30 AM cancels stop costing you.
Multi-Outlet Payouts
Run two outlets on the standard plan. Separate Stripe payout accounts per location. Consolidated reporting.
30 minutes with a Studio Success Manager. No credit card.
The numbers Pilates studios report after switching to the best Pilates studio software.
Faster lead conversion. Hours back every week. Fewer cancellations. The receipts on what comprehensive looks like.
Book Free DemoBuilt for Pilates studio owners who actually teach.
Four parts of Vibefam run quietly in the background — so overnight member questions, churn prevention, lead nurture, and your website don’t land on your plate.
Reply to every member at 11 PM. Even when you’re asleep.
Trained on your policies, schedule, and tone. Books classes in-chat, answers refund and timing questions, escalates the rest to a real human. You wake up to fewer unread DMs.
• 13 hrs saved / week + 35% in-chat booking lift
Catch at-risk members weeks before they cancel.
A daily list of who to call, who to win back, and which classes to cut. Like a strategist reviewing your studio every morning before you open the door.
• 20% churn reduction across the platform
Turn cold leads into members. While you teach.
Branded email and SMS flows triggered by what members actually do — trial expiring, attendance dropping, membership lapsing. Set up once. Runs forever.
• 30% lead conversion lift on Meta + ClassPass
A studio website live before your next class.
Describe what you want. Booking, memberships, and ClassPass embeds wired in by default. Edit anytime. No dev work, no agency.
• Live site in under an hourThe things only Vibefam ships.
Named feature solutions purpose-built for how boutique studios actually run — not enterprise software borrowed from franchises.
Vibefam Spot Maps
Members reserve their exact reformer bed in real time. Works for reformer, lagree megaformers, tower, Cadillac, and chair. Per-room layouts. Per-class eligibility.
Vibefam Fast Migration
White-glove migration from Mindbody, Glofox, or Zen Planner — included in onboarding at no extra cost. Memberships, class packs, and Stripe payment methods carry over.
Vibefam Family Accounts
Shareable packages across multiple bookers and parent-buys-for-child memberships. For couples and family Pilates programs.
Questions specific to your studio.
The honest version of how Vibefam works for studios like yours.
How does the Pilates studio booking system handle reformer bed reservation?
Vibefam Spot Maps shows your studio room layout in the branded app — the reformer side of our Pilates booking system. Members pick the exact reformer bed they want. Available beds update in real time. Configure separate maps per room and class type.
Can the Pilates scheduling software sell intro offers and unlimited memberships?
Yes. Intro packs (e.g., $99 first month unlimited), unlimited memberships, class packs, and drop-ins are native to the Pilates studio management software. Stripe handles recurring billing.
What about duets and private sessions in the Pilates studio booking system?
Private sessions, duets, and trio bookings are supported in the Pilates booking system with configurable pricing per booker. Payment splits are handled automatically.
Does Vibefam migrate from Mindbody, Pike13, or Mariana Tek Pilates studio software?
Vibefam Fast Migration covers all of them. Memberships, class packs, member history, and Stripe payment methods carry over. Included in onboarding — the fastest way to switch Pilates studio management software.
Are there long-term contracts?
No. Monthly plans, no lock-in. The opposite of Mindbody’s 24-month commitment. Full data export anytime — easy to leave, easy to stay.
Less admin. More beds filled.
Walk through Vibefam with a dedicated Studio Success Manager. 30 minutes, no credit card, no pressure.