Fill your martial arts school. Free yourself.
Vibefam is the martial arts software for BJJ, Muay Thai, mixed martial arts, karate, taekwondo, kickboxing, and traditional schools. Martial arts membership management, booking system, student tracking, Vibefam Family Accounts for kids’ programs, and a branded app — in one platform. With a dedicated Studio Success Manager from day one.
Comprehensive martial arts management software, in one place.
The martial arts business software essentials, all in one platform — student tracking, prepaid contracts, kids’ programs, family memberships, waivers, and door access.
Client Notes & Injury Log
Coaches log injuries, training restrictions, and progress notes per member. Searchable across classes; surfaced before each session so coaches train members safely.
Prepaid Contracts & Installments
6-month and 12-month contracts billed monthly via Stripe. Freeze and re-activate. Retry failed cards on the schedule you set.
Kids’ Program Enrollment
Parents enroll multiple children under one billing relationship. Age-band class restrictions enforced automatically.
Per-Discipline Coach Pay
BJJ rates separate from striking rates. Private session rates separate again. Visiting black-belt rates handled per session.
Door Access
Members let themselves in. Restrict by membership status, time of day, and class booking. Add-on hardware available.
Waiver Collection
Mandatory waiver on sign-up. Parents acknowledge for minors. Stored in the member record, exportable for insurance audits.
30 minutes with a Studio Success Manager. No credit card.
The numbers martial arts schools report after switching to the best martial arts management software.
Faster lead conversion. Hours back every week. Fewer cancellations. The receipts on what comprehensive looks like.
Book Free DemoBuilt for martial arts school owners who actually coach.
Four parts of Vibefam run quietly in the background — so overnight member questions, churn prevention, lead nurture, and your website don’t land on your plate.
Reply to every member at 11 PM. Even when you’re asleep.
Trained on your policies, schedule, and tone. Books classes in-chat, answers refund and timing questions, escalates the rest to a real human. You wake up to fewer unread DMs.
• 13 hrs saved / week + 35% in-chat booking lift
Catch at-risk members weeks before they cancel.
A daily list of who to call, who to win back, and which classes to cut. Like a strategist reviewing your studio every morning before you open the door.
• 20% churn reduction across the platform
Turn cold leads into members. While you teach.
Branded email and SMS flows triggered by what members actually do — trial expiring, attendance dropping, membership lapsing. Set up once. Runs forever.
• 30% lead conversion lift on Meta + ClassPass
A studio website live before your next class.
Describe what you want. Booking, memberships, and ClassPass embeds wired in by default. Edit anytime. No dev work, no agency.
• Live site in under an hourQuestions specific to your studio.
The honest version of how Vibefam works for studios like yours.
How does the martial arts membership software handle family memberships and kids’ programs?
Vibefam Family Accounts, built into our martial arts club management software, lets one parent maintain billing while enrolling multiple children. Sibling discounts, family-of-four pricing, and parent-also-trains plans are native.
Can I log injuries and training notes with the martial arts student tracking software?
Yes. Vibefam is your martial arts student tracking software too — coaches log injuries, training restrictions, and progress notes per member. Notes are searchable across classes and surfaced before each session so coaches train members safely — useful for kids’ programs, post-injury return, and sparring readiness.
Does the martial arts CRM and membership software handle contract-style memberships?
Yes. Prepaid contracts, recurring memberships, freeze handling, and intro offers are native to the martial arts membership software. Stripe handles recurring billing.
What about door access for 24/7 schools?
Yes — native door access. Members let themselves in, restricted by membership status, time of day, and class type. Add-on hardware available.
Does Vibefam migrate from Zen Planner, Kicksite, or Spark Membership martial arts software?
Vibefam Fast Migration covers all of them. Members, family accounts, contracts, student-tracking history, and Stripe payment methods carry over. Included in onboarding at no extra cost.
Less admin. More time on the mat.
Walk through Vibefam with a dedicated Studio Success Manager. 30 minutes, no credit card, no pressure.