Fill your gym. Free yourself.
Vibefam is the boutique gym management software for strength & conditioning, HYROX, functional fitness, CrossFit-style, and indoor cycling gyms. Gym class scheduling, booking system, membership management, billing, payroll, access control, and lead management — in one platform. With a dedicated Studio Success Manager from day one.
Comprehensive gym management software, in one place.
The boutique gym business essentials, all in one platform — gym class scheduling, programming, drop-in passes, late cancels, per-coach payroll, gym billing, member check-in, POS, door access, and gym marketing automation.
Programming-Agnostic Operations
HYROX heats, S&C blocks, open gym, and conditioning classes in one schedule. Per-type capacity, pricing, and eligibility rules.
Door Access
Members let themselves in. Restrict by membership status, time of day, and class booking. 24/7-ready, no third-party integration.
Drop-In Passes & Visitor Billing
Per-class drop-in pricing, weeklong visitor passes, and traveler memberships. Built for gyms with HYROX athletes in town for the weekend.
Capacity & Waitlist Enforcement
Auto-promote from the waitlist. Auto-charge late-cancel fees per class type. No-shows stop costing you the seat.
Per-Coach Payroll
Different rates per class type. Private session rates separate. Sub rates handled separately. One-click month-end payroll.
Per-Class Member Reviews
Members rate each class. Surface top-performing coaches and prioritize them on the schedule.
30 minutes with a Studio Success Manager. No credit card.
The numbers boutique fitness studios report after switching their gym management software.
Faster lead conversion. Hours back every week. Fewer cancellations. The receipts on what comprehensive looks like.
Book Free DemoBuilt for boutique gym owners who actually coach.
Four parts of Vibefam run quietly in the background — so overnight member questions, churn prevention, lead nurture, and your website don’t land on your plate.
Reply to every member at 11 PM. Even when you’re asleep.
Trained on your policies, schedule, and tone. Books classes in-chat, answers refund and timing questions, escalates the rest to a real human. You wake up to fewer unread DMs.
• 13 hrs saved / week + 35% in-chat booking lift
Catch at-risk members weeks before they cancel.
A daily list of who to call, who to win back, and which classes to cut. Like a strategist reviewing your studio every morning before you open the door.
• 20% churn reduction across the platform
Turn cold leads into members. While you teach.
Branded email and SMS flows triggered by what members actually do — trial expiring, attendance dropping, membership lapsing. Set up once. Runs forever.
• 30% lead conversion lift on Meta + ClassPass
A studio website live before your next class.
Describe what you want. Booking, memberships, and ClassPass embeds wired in by default. Edit anytime. No dev work, no agency.
• Live site in under an hourThe things only Vibefam ships.
Named feature solutions purpose-built for how boutique studios actually run — not enterprise software borrowed from franchises.
Vibefam Spot Maps
Members reserve their spin bike, rack position, or rower in real time. Per-room layouts, per-class eligibility. Indoor cycling and HYROX-ready.
Vibefam Fast Migration
White-glove migration from Mindbody, Glofox, Zen Planner, Wodify, or PushPress — included in onboarding at no extra cost.
Vibefam Family Accounts
Shareable packages across multiple bookers, plus parent-buys-for-child for youth programs.
Questions specific to your studio.
The honest version of how Vibefam works for studios like yours.
Does the gym booking system handle indoor cycling bike selection?
Yes — Vibefam Spot Maps, part of our gym booking system, shows your bike layout in the branded fitness class booking app. Members reserve their bike; available bikes update in real time. Same system supports HYROX rack positions and rower spots.
Can the gym scheduling software run HYROX, S&C, and open gym in one schedule?
Yes. Vibefam’s gym class scheduling software configures class types separately (HYROX prep, strength, conditioning, open gym). Different eligibility, pricing, and capacity per type.
Does the gym access control system come built-in?
Yes — native gym access control system. Members let themselves in via the gym check-in system, restricted by membership status, time of day, and class booking. Add-on hardware available, no third-party integration needed.
How does the gym payroll software handle coach pay?
Vibefam’s gym payroll software auto-calculates pay by class type, attendance, time of day, or revenue share. Different rates per coach. One-click payroll at month-end — same platform handles gym payment processing too.
Does Vibefam migrate from Wodify, PushPress, or Mindbody CrossFit gym management software?
Vibefam Fast Migration covers all of them. Memberships, contracts, programming history, and Stripe payment methods carry over — the easiest switch in CrossFit gym management software.
Less admin. More classes filled.
Walk through Vibefam with a dedicated Studio Success Manager. 30 minutes, no credit card, no pressure.